Finance & invoicing

Your accountant tells you what you earned. This tells you which client you earned it from.

Invoices, expenses, approvals, budgets, petty cash and the ledger a bank would accept — and on top of the bookkeeping, the two numbers most owners never see: what each client actually costs against what they pay, and the week the cash runs out if nothing changes.

Book a demo

8 modules from bill photo to ledgerIncluded from Starter

Invoice management with paid, sent and draft invoices

What it does

The bookkeeping is the floor. Client profitability and the cash forecast are the point.

Invoices and quotes — sent, chased and reconciled, the late ones surfaced before they matter
Expenses and the bill scanner — a photo on a phone becomes a line item with the right category
Approvals and budgets — who may spend what, and which budget it comes out of
Recurring and subscriptions — every renewal with a named owner
Client profitability — hours, spend and revenue per client, so the expensive ones are named
Cash runway — the week your balance meets your obligations, projected before it does

For your team

Not just an owner's dashboard. Every person on the team logs in.

Each employee gets their own portal — not the owner's view with things hidden, a different screen built for the person doing the work. Attendance, their tasks, their leave and payslips, and a small amount of recognition for getting things done.Every employee gets a screen built for their work: attendance, tasks, leave, payslips.

Check in, check out — attendance from the portal, on a phone or a laptop
My tasks — only theirs, with the urgent and overdue ones called out at the top
Leave and payslips — balances, requests and slips without asking HR
Achievements — levels, streaks and badges that reward finishing, not just starting
Only what they are allowed — modules are switched on per person; a designer never sees payroll
Kala, where you enable it — the same layer, scoped to their own work

The employee portal: check in, leave balances, open tasks, efficiency score, achievements and alerts

From Kala

Caught early. Fixed early.

Three findings from one month, and what happened next. None of them became the kind of problem you find out about at the year end.Three findings from one month, and what happened next.

All Finance Clients Team

FoundFinance22 Sept

Cash would drop below one month of payroll on 14 October. Two invoices, both 30 days late, closed the gap exactly.

Done Both chased that afternoon, from the invoice, with the draft Kala wrote. Result Both paid by 3 October. The gap never happened.

$25,400 collectedTwelve days before it would have mattered

FoundClientsWeek 36

Meridian Logistics used to reply in 4 days. It had become 19. Three accounts that left last year moved the same way first.

Done A call the same day, not an email. They were mid-reorganisation, not leaving. Result Renewed the following month, with the fleet dashboard added to the scope.

Renewed, +12%Their previous account manager had left in June

FoundTeamMonday

One person was carrying 11 open tasks against a team median of 4, with two of them due that week.

Done Four tasks reassigned on Tuesday, to the two people Kala named as having room. Result All five due-that-week tasks shipped on time. Nobody worked the weekend.

5 of 5 on timeThe week before, it had been 2 of 6

Illustrative. These are the shapes of finding Kala's standing checks produce and the outcomes they lead to, not a customer's data.